Privacy Policy

simplies B.V. ("we", "us", "our") is committed to protecting your privacy and ensuring the security of your personal data. This Privacy Policy explains how we collect, use, store, and protect your information when you visit our website or engage with our civil engineering services.

Data Controller

simplies B.V. is the data controller for the personal data we process. We are registered in the Netherlands with company number 69053872 and VAT number NL834760217B01.

Data Collection

The data we collect includes personal information that you provide to us directly and information that we automatically collect when you use our website and services. We collect this information to provide our civil engineering services and improve your experience with simplies.

Information You Provide:

• Contact information (name, email address, phone number, postal address)
• Company or organisation details
• Project requirements and technical specifications
• Communication preferences
• Any other information you choose to provide when contacting us

Information We Automatically Collect:

• Website usage data (pages visited, time spent, browser type)
• IP address and location data
• Device information (device type, operating system)
• Cookies and similar tracking technologies (see our Cookie Policy)

How We Use Your Information

We explain how we use your information to provide our civil engineering services, communicate with you, and improve our business operations. The use of your data is always based on a valid legal basis under GDPR.

Primary Uses:

• Providing civil engineering services and project consultations
• Responding to your enquiries and communication
• Managing client relationships and project delivery
• Processing quotes and contracts
• Improving our services and website functionality
• Complying with legal obligations and industry regulations

Legal Basis for Processing:

• Contract Performance: Processing necessary for fulfilling our service agreements
• Legitimate Interests: Improving services, marketing, and business operations
• Consent: Marketing communications and optional data processing
• Legal Obligations: Compliance with Dutch and EU regulations

Data Sharing and Disclosure

We do not sell your personal data to third parties. We may share your information only in the following circumstances:

• With trusted service providers who assist in delivering our services
• With professional partners when necessary for project delivery
• When required by law or to protect our legal rights
• With your explicit consent for specific purposes
• In connection with a business transfer or acquisition (with appropriate safeguards)

Data Retention

We retain your personal data only for as long as necessary to fulfil the purposes for which it was collected and to comply with our legal obligations.

Retention Periods:

• Client Data: 7 years after project completion (for legal and tax purposes)
• Enquiry Data: 3 years from last contact (unless you become a client)
• Website Analytics: 26 months maximum
• Marketing Data: Until you withdraw consent or 3 years of inactivity
• Legal Documents: As required by Dutch law and industry regulations

Your Rights

Under GDPR and Dutch privacy law, you have several rights regarding your personal data:

Data Security

We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, alteration, disclosure, or destruction.

• SSL encryption for data transmission
• Secure servers and regular security updates
• Access controls and staff training on data protection
• Regular security assessments and monitoring
• Incident response procedures for data breaches

Cookies and Tracking

Our website uses cookies and similar technologies to improve functionality and user experience. For detailed information about our cookie usage, please see our Cookie Policy.

You can manage your cookie preferences through our cookie consent banner or your browser settings.

International Data Transfers

We primarily process your data within the European Economic Area (EEA). If we need to transfer data outside the EEA, we ensure appropriate safeguards are in place, including:

• European Commission adequacy decisions
• Standard Contractual Clauses
• Certification schemes and codes of conduct

Contact Us

If you have any questions about this Privacy Policy, wish to exercise your rights, or have concerns about how we handle your personal data, please contact us using the information below.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. We will notify you of any material changes by posting the updated policy on our website and updating the "Last updated" date. We encourage you to review this policy periodically to stay informed about how we protect your privacy.